At PacRep, special events are mounted to celebrate Opening Nights, cultivate future patrons, and provide benefits forcurrent donors. Larger events, such as our annual fundraising galas, require months of preparation and logistical support.
Others can be small receptions for 50 VIPs in the theatre lobby before the show. Interns are included in departmentalmeetings and strategy sessions. This internship is recommended for those interested in event planning in any businesssect or, and for development, fundraising, and project management in the non-profit arts.
The special events intern will support the Special Events Committee and the Development staff through event-based donor cultivation, stewardship and fundraising for events such as Board sponsored Cocktail Parties, Donor and Board Receptions, and our two annual fundraising galas. The intern will also support marketing-related events including Opening Night Parties, Promotional Appearances, and the PacRep Speakers’ Bureau. Tasks may include, but are not limited to:
Mailings & telephone contacts
Write copy, edit proofs, track and coordinate advertising
Track and process RSVPs
Maintain inventories for printed material and event supplies
Communication with vendors, hosts, volunteers and venue staff
Upkeep of event files and special event database
Transfer of event materials between event site and storage space
Upkeep storage inventory
A creative eye, excellent communication skills (writing, phone, and event presentation), detail oriented, ability to work effectively with volunteers, computer savvy in Microsoft Word and Excel (not required), experience in theatre arts a major plus.
Summer interns work full time and for a minimum of 6 weeks. Average schedule is 30 hours weekdays and 10 hours evenings/weekends at the events. Fall/Winter/Spring interns may work part time if desired for a minimum of 12 weeks. Average schedule is 16-20 hours per week plus 10 hours evenings/weekends at the events. Specific scheduling is arranged with the Special Events Committee.
APPLICANTS SHOULD SUBMIT
Letter of recommendation
Applications are considered as they are received.
Required materials (listed below) should be sent to:
PacRep Internships P.O. Box 222035 Carmel, CA 93922
The completed application form
A cover letter describing your interest in this program
One or more letters of recommendation from those who have supervised your work
Writing samples or portfolios are required for some internships. Please review the detailed information for your area of interest
Email and/or telephone inquiries are welcomed. Call Stephen Moorer, Executive Director at 831-622-0700 x104 or send email to firstname.lastname@example.org
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VISION STATEMENT: In celebrating the transforming power of the creative spirit, PacRep Theatre produces bold and daring interpretations of the great plays from the world stage - plays that engage, excite, educate and inspire - presenting a world-class theatrical experience.